Privacy Policy
Who we are
London Borough of Havering (LBH) is registered with the Information Commissioner’s Office (ICO) as a ‘Data Controller’. Havering Safeguarding Partnership (HSP) relies on LBH as ‘Data Controller’. This privacy notice applies to you (‘the service user’) and HSP. The HSP takes the privacy of your information very seriously.
This privacy notice relates to our functions relating to safeguarding in Havering and the review of serious incidents. It provides additional information that specifically relates to this particular service, and should be read together with our general privacy notice, which provides more detail.
It also explains how the Havering Safeguarding Partnership (Havering Safeguarding Adults’ Board and Havering Safeguarding Children Partnership) collects, uses and shares personal information in order to carry out its statutory duties and responsibilities. This notice will be reviewed and updated annually or earlier if necessary, to comply with changes in the law.
Havering Safeguarding Partnership, that is Havering Safeguarding Adults’ Board and Havering Safeguarding Children Partnership, (HSP) are statutory bodies under the Care Act 2014 and Working Together to Safeguard Children 2018, respectively.
HSP is a partnership of local agencies with a dedicated, independent chair, which exists to make sure that all member agencies are working together to help keep Havering’s adults and children safe from harm and protect their rights.
The duties and responsibilities include arranging and managing safeguarding reviews, auditing and monitoring performance, assuring appropriate training and maintaining the multi-agency safeguarding procedures in line with legislation and government guidance. The Partnership must publish an annual report and strategic plan.
What data do we collect
In the course of working with you (or with professionals from other organisations who also work with you) we may collect the following types of personal information:
- Your name
- Your address
- Your date of birth
- Your email address and contact telephone number
- Any relevant unique identifiers, such as National Insurance number or NHS number
- Details of relatives/family members and/or appropriate representatives.
Why we collect your data
We carry out work to safeguard and promote the welfare of children and adults in Havering. This work includes:
- conducting Local Reviews when a child or adult dies or is seriously harmed and abuse and/or neglect is suspected;
- providing multi-agency training and development to staff on safeguarding;
- evaluating and quality assuring the efficacy of multi-agency safeguarding provisions;
- communicating to professionals and the public.
To deliver this work, we may need to collect personal information. The sections below explain how we use your information in each of the areas.
Local Reviews and other quality assurance:
Part 3 of the Child Safeguarding Practice Review and Relevant Agency (England) Regulations 2018 and Working Together 2018 statutory guidance requires local safeguarding partners to undertake reviews of cases in specific circumstances where there is potential for identifying improvements to safeguard and promote the welfare of children. These specific circumstances include where a child has died or been seriously harmed, and abuse or neglect is known or suspected.
For these reasons we collect the following information:
Child/Children:
- name of child/children
- date/s of birth
- date/s of death (if applicable)
- date/s of critical incident
- home address/es
- ethnic origin/s
- are they subject to a Child Protection Plan and/or in receipt of other services?
- whereabouts at time of critical incident
- carer/s at time of critical incident
Family:
- name/s
- relationship to the child/ren
- date of birth/s
- address/es
- legal status and/or current criminal proceedings
- ethnic origin/s
- is/was subject of a Child Protection Plan and/or in receipt of other services
We will also request chronologies of the child’s life from partner agencies, if necessary.
We will process the information below regarding adults to fulfil our statutory responsibilities in relation to organising and commissioning safeguarding adult reviews (s44 Care Act 2014).
Adults:
- name of adult (s)
- date/s of birth
- date/s of death (if applicable)
- date/s of critical incident
- home address/es
- ethnic origin/s
- are they in receipt of services
- whereabouts at time of critical incident
- carer/s at time of critical incident
Family:
- name/s
- relationship to the adult(s)
- date of birth/s
- address/es
- legal status and/or current criminal proceedings
- ethnic origin/s
- is/was subject in receipt of other services
We will also request chronologies of the adult’s life from partner agencies, if necessary.
If required, we will obtain:
- Details of any safeguarding concerns related to any safeguarding review processes, and/or any related complaints.
- Details of your involvement with providers of health, care or other agencies who hold information about you that is relevant to a Safeguarding Review.
- Professional views and/or opinions in the course of safeguarding review processes.
We collect your personal information directly from you or from the agencies you’ve been in contact with, this includes providers of health or care services or criminal justice partners.
It is a statutory requirement to publish the findings from the Local Reviews and all reports are fully anonymised to protect the identity of the children and families involved, as required, in liaison with the individual and / or the family.
Other quality assurance processes we undertake may involve the collection of additional personal information, special category data, data on linked individuals (familial and extra-familial) from a range of multi-agency partners. This data is collected and analysed to ensure the safeguarding and welfare arrangements for children and adults are effective, to evaluate integrated working, and quality assure services provided in Havering, identifying gaps and supporting policy.
Learning and development:
For the purpose of learning and development opportunities we ask you for the following information when you book a course:
- name
- job role, organisation, and sector
- contact details – email address, telephone number, and address
- budget codes and/or purchase order number (if applicable)
- dietary or other requirements (face-to-face courses only)
Communications:
If you sign up to receive communications from us (newsletters, updates, campaigns, and event details) we will collect and store your name, organisation, and email address. This information will not be shared with any third party. Your details will be stored until you opt out of receiving communications, in which case they will be deleted from the system.
Surveys:
From time-to-time we conduct surveys to gather feedback. Information from our survey responses will not be shared outside of the HSP and will only be used for the purpose which the survey was developed.
The lawful basis for processing your data
The lawful basis we use to process your data as set out in UK data protection legislation are:
Article 6(1)(c) Legal obligation: the processing is necessary for us to comply with the law (not including contractual obligations), for example relating to reviews of serious incidents.
Article 6(1)(e) Public Task: the processing is necessary for the performance of a task carried out in the public interest or the exercise of our official authority
The special category condition for processing is:
Article 9(2)(g) processing is necessary for reasons of substantial interest, on the basis of UK Law
We may also process special category data for the following reasons:
- processing your data is necessary to protect your vital interests or of another person where you are physically or legally incapable of giving consent
- the provision of health or social care or treatment or the management of health or social care systems and services
The following acts of legislation permit the use, storage and sharing of information for statutory reasons:
- Part 3 of the Child Safeguarding Practice Review and Relevant Agency (England) Regulations 2018
- Working Together 2018;
- The Care Act 2014
- Health and Social Care Act 2015
- Children’s Act 1989
- Localism Act 2011
- Data Protection Act 2018
- Human Rights Act 1998
- Mental Health Act 1983 (Amended 2007)
- Mental Capacity Act 2005
- Homelessness Reduction Act 2017
How we use your data
We will use your data for arranging and managing safeguarding reviews, auditing and monitoring performance, assuring appropriate training, communications, surveys and maintaining the multi-agency safeguarding procedures in line with legislation and government guidance. The Partnership must publish an annual report and strategic plan.
Who we will share your data with
For the purposes of reviews, we may share your data with:
- our partner agencies including but not limited to:
-
- Metropolitan Police
- NEL ICB (North East London Integrated Care Board)
- BHRUT (Barking, Havering & Redbridge University Hospitals NHS Trust)
- NELFT (North East London NHS Foundation Trust)
- GPs
- local schools
- Change Grow Live (CGL) to check for their involvement with the family
- other local safeguarding children partnerships and their partners to check for involvement
- the Review Group to consider the case for review
- lead reviewers for the case when appointed to undertake the review
- review team for the case
- practitioners who have/had involvement with the family and have agreed to contribute to the review (confidently is stressed).
We may also pass on your personal information if we have a legal obligation to do so, or if we have any other arrangements, for example with the Coroner’s Office for North East London.
How long we will keep your data
We will keep your data safe and secure for a period of 25 year(s)in line with our retention Schedule. After this time, it will be securely destroyed.
The following information is held for 4 years after the course dates for the purpose of anonymous learning and development reports and as a record of when people attend training:
- name
- job role, organisation, and sector
- email address
How do we protect your data
We comply with all laws concerning the protection of personal information and have security measures in place to reduce the risk of theft, loss, destruction, misuse or inappropriate disclosure of information. Staff access to information is provided on a need-to-know basis and we have access controls in place to help with this.
Know your rights
We process your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Find out about your individual rights at Havering data privacy statement and your data rights | Data protection | The London Borough Of Havering or at https://ico.org.uk/your-data-matters/ If you have any queries or concerns relating to data protection matters, please email: dpo@havering.gov.uk